Tired of the unprofessional look of free email services, where you do not have your own custom domain? Looks so unprofessional and informal! Doesn’t it? When you have your own well-to-do company but your office email account does not have your domain name. Your brand name, reliability and data security, everything becomes risky. How to deal with this then?
Have no worries!! As here in this article, we’re gonna list the top 10 best email hosting for small businesses, its features and pricing of the email hosting providers that offer email servers allowing users to send, receive, and store emails using their own custom domain.
Moreover, we’ll even discuss the key points that the startups and small businesses need to keep in mind when looking for an email hosting provider.
Falling short of time? If so, then below, we have tabled the top email hosting providers of 2025, its top feature, about free trials, if any and the starting price of their hosting plans to let the readers get an idea about the quality of services given by the hosting provider and the size of budget they need to carry when renting email servers from them.
- 10 Best Email Hosting for Small Business – Updated List:
- What is Email Hosting?
- 10 Best Email Hosting Providers for Small Business
- What To Look For in an Email Hosting Provider?
- Benefits of Having a Dedicated Business Email
- Common Email Hosting Mistakes to Avoid
- Final Thoughts:
- Frequently Asked Questions:
10 Best Email Hosting for Small Business – Updated List:
| Email Hosts | Top Feature | Free Trial | Price Starts From |
| Google Workspace | AI writing assistance (Gemini) | Yes | ₹1300 onwards |
| Microsoft 365 | Free forever plan is available | Yes | $19.95 per year |
| Zoho Mail | Free migrations without losing data | Yes | ₹58.34 per month |
| BlueHost Email Hosting | Essential spam filters and antivirus | No | $14.99 per year |
| SiteGround Email Hosting | Messages using AI Assistant | Yes | $2.40 per month |
| NameCheap Email Hosting | Multiple email ids in just one inbox | Yes | $3.99 per month |
| FastMail | Masked email to ensure Anonymity | Yes | ₹400 per month |
| ProtonMail | PhishGuard offers data security | Yes | €3.99 per month |
| Rackspace Email Hosting | Advanced productivity tools | Yes | $2.99 per month |
| A2 Email Hosting | Uses HTML in the email composer | No | $1.59 per month |
Using any of the above email hosting providers, you can rent a personal dedicated email server if you’re running an enterprise dealing with too many bulky emails on a daily basis, or else buy a domain for a year to work as an individual professional.
Before we get into the details about each email hosting provider further in the article, Let’s first understand what email hosting actually is 👍
What is Email Hosting?
In very easy language, email hosting is a service that allows individuals or businesses to manage their email accounts using their own domain name, rather than relying on free email providers like Gmail or Yahoo.
Let’s just say your name is “John” and you have an online store named “homedecor”. It’s like when you use an email hosting service, your email address appears as [email protected] rather than [email protected]. This is especially useful for businesses or professionals who want to present a more credible and branded image.
10 Best Email Hosting Providers for Small Business
Now that we know what email hosting is and what benefits one can derive after renting an entire email server or taking email hosting, let us now list the top 10 best email hosting providers for small business that stores, manages and secures the email data with multiple layers and even gives your online brand a formal name.
1. Google Workspace
First off, let’s discuss Google Workspace, a powerful tool for businesses, that offers more than just email. With a custom business email at your domain (like you@yourcompany), you can look professional and stay connected with your clients.
You get email hosting for just ₹136.90 per user per month, and along with that you get 30GB of cloud storage, file sharing, video conferencing, and 24/7 LiveChat support.
Google’s secure email servers ensure 99.9% uptime, with industry-leading security and spam protection. Easily manage team emails, access your inbox on any device, and enjoy AI-powered tools like Gemini or Smart Compose for faster email writing.
Plus, features like Google Meet and Calendar help keep your team organized and connected. Start with a 14-day free trial to experience how Google Workspace can help grow your business.
Key Features
Pricing
Pros & Cons
Pros
- Suggest responses with Gemini to save you a lot of time
- 99.9% of spam, phishing attempts and malware are automatically blocked
- Google Meet, Contacts and Google calendar in one app
Cons
- Free Trial Forever which has only 15GB of storage in all
2. Microsoft 365
Now, next we have Microsoft 365 Outlook, a robust platform, specifically designed to streamline email hosting and provide a mix experience for managing communications, calendars, and tasks across personal, professional, and academic accounts.
Whether you access your Microsoft Outlook on desktop, mobile, or web, it allows users to bring multiple email accounts together in one place, offering seamless connectivity to services such as Outlook.com, Gmail, Yahoo!, and iCloud.
This immense versatility ensures users can manage all their communication channels and other integrated apps from a single user interface, reducing the need to switch between different platforms.
Key Features
Pricing
Pros & Cons
Pros
- Free forever plan is available
- Get 100% security to your stored data
- 100+ integrations helps you customize your work
Cons
- Ads in your inbox if you use free email hosting services
3. Zoho Mail
Let’s see what Zoho Mail offers, when it comes to email hosting!! So it is a feature-rich business email service that offers a secure, fast, and privacy-focused platform for businesses of all sizes. It allows businesses to host professional emails using their own custom domain names, adding a brand name to every communication.
With Zoho Mail, businesses can send and receive emails securely while showcasing a professional look, making it a perfect solution for companies seeking for an email service with advanced privacy, security, and customization features.
One of Zoho Mail’s key features is its excellent security and privacy. The service ensures that your data is safe through a combination of encryption keys, both during sending, receiving and while storing the data.
Key Features
Pricing
Pros & Cons
Pros
- Free email migrations without losing single data
- Extensive integration of tools including Slack
- Allows client’s easy management leading to conversion
Cons
- Free trials have limitations.
4. Bluehost Email Hosting
Now, we have Bluehost Email Hosting next on the list, which offers an interesting, domain-specific email solution, designed to boost your business related communications. With a professional email address that matches your domain, you can enhance your brand’s name and build trust among clients and partners.
It not only focuses on creating a professional name but also integrates advanced features to streamline workflow and multiple collaboration, making it a perfect spot for businesses of any size.
One of the most important features of Bluehost’s email hosting is the Custom Inbox capability, which allows users to customize their mailbox to suit their needs. This ensures that your communication stays well-organized, whether through email templates or flexible structures.
This calendar integration makes scheduling and project management far more efficient, saving valuable time for both individuals and teams.
Key Features
Pricing
Pros & Cons
Pros
- Ad Free professional email
- Essential spam filters and regular antivirus
- Quick support services via LiveChat
Cons
- No Free Trials are available
5. SiteGround Email Hosting
Now what special you get from SiteGround? So it offers an email marketing tool designed to help businesses of all sizes enhance their email marketing efforts by using the power of AI, robust management, and easy-to-use tools.
With over a decade of experience in hosting email, SiteGround offers an easy solution that enables businesses to easily build and manage their clients lists, create engaging email messages, and monitor performance on dashboard.
SiteGround’s tool is designed to help businesses send emails with ease and accuracy. It allows for testing before sending, ensuring messages are well-customized before reaching the client’s inboxes.
Users can mark the emails that are to be sent at optimal times, ensuring maximum conversions. The tool is authenticated by recognized bodies, enhancing email delivery speed specially preventing messages from landing in spam folders.
Key Features
Pricing
Pros & Cons
Pros
- Sign up for a free trial for 30 days
- messages in minutes using the in-built AI Assistant
- Test your emails before you hit the send button
Cons
- Free trials are limited by services.
6. Namecheap Email Hosting
Now, Namecheap’s email hosting offers a blend of powerful features that go beyond standard email services. With easy-to-use tools, high security, collaboration features, and scalability, Namecheap provides an all-in-one solution that caters to businesses of any size.
Whether you’re just starting out or already established, Namecheap’s Professional Business Email service can streamline your communications while keeping you secure and organized.
More than just a typical email service, Namecheap’s hosting provides tools for sharing and syncing emails, calendars, appointments, and tasks with colleagues and clients.
This makes collaboration seamless, especially for teams using the Pro and Ultimate plans, which offer enhanced features like document sharing.
Key Features
Pricing
Pros & Cons
Pros
- Supports two-factor authentication (2FA)
- Users can add more mailboxes, increase storage and upgrade to Pro and Ultimate plans
- Get multiple email addresses and operate in just one inbox
Cons
- Free plan has limitations for small business to grow
7. FastMail
Let’s talk about Fastmail now!! It is a premium email hosting service that emphasizes speed and privacy for both personal and business emails. Its vision is to improve work performance by offering features that are more upgraded than traditional email providers like Gmail and iCloud.
With a strict focus on enhancing email management and calendaring, Fastmail delivers a streamlined experience that keeps you efficient, organized, and your data highly secure.
You can mark important emails at the top of your inbox for quick access or even snooze irritating reminder emails, like bills and tickets, until the moment you actually need them.
With its extensive search feature, finding any email takes seconds, allowing you to focus more on workflow and less on digging through old messages.
Key Features
Pricing
Pros & Cons
Pros
- 30 days free email hosting trials available
- Masked email to ensure a degree of anonymity
- Option to snooze the regular email reminders
Cons
- Costly and a bit complex for the startups.
8. ProtonMail
ProtonMail is a truly privacy-focused email service that emphasizes security and user control over personal information stored online. Unlike other major email providers like Gmail, Outlook, and Yahoo, which often scan user emails for advertising, ProtonMail utilizes an amazing end-to-end encryption, ensuring that only the targeted clients can access the content of emails.
Not even ProtonMail itself can view the messages or attachments, thanks to its zero-access encryption technology. This extreme level of security makes it a perfect pick for startups who prioritize privacy in their digital communications.
ProtonMail also follows privacy laws, offering further legal safeguard for users’ data. Privacy regulations, combined with ProtonMail’s encryption standards, create a secure environment for communications.
All this mentioned above makes it a trusted choice among privacy-preferring users, including journalists, activists, academics, and even international organizations.
Key Features
Pricing
Pros & Cons
Pros
- Users can use an Undo option for wrongly sent emails.
- PhishGuard offers immense data security
- For easy effortless migration, ProtonMail offers EasySwitch
Cons
- Free plan offers only 1GB storage per user which is insufficient
9. Rackspace Email Hosting
Rackspace Email Hosting offers businesses of all sizes, a reliable, secure, and a scalable solution for managing their professional email and productivity needs. With over 20+ years of experience in delivering hosted email solutions, it has built a strong fame for providing trustworthy, best-in-class email services that boost communication and collabs.
Whether your business requires basic email services or more advanced productivity tools like Microsoft 365, Dynamics 365, or SharePoint, Rackspace has a wide variety of flexible solutions designed to fit your specific needs.
Moreover, the mail service allows businesses to unburden the technical complexities of email management, from initial setup to maintenance and support. This means that businesses can concentrate on their work operations while Rackspace handles the complex work of maintaining a big and secure email infrastructure.
The expert team ensures a smooth deployment process, efficient migration, and consistent support via LiveChat, allowing your teams to stay connected and collaborate effectively without issues.
Key Features
Pricing
Pros & Cons
Pros
- Offers advanced productivity tools like Microsoft 365, Dynamics 365, or SharePoint
- Highly Scalable plans to adjusts the resources whensoever required
- Quick 24/7 Customer Support via LiveChat
Cons
- No Free Email Hosting Trial
10. A2 Hosting Email
Now, last in the list, we have A2 Hosting that provides affordable, feature-rich email hosting solutions designed to cater to businesses of all sizes. Moreover, it offers a reliable, secure, and customizable platform for professional communication, powered by Titan, a leading email service.
It focuses on offering small businesses more control, enhanced security, and effortless management of multiple email accounts, making it a perfect choice for companies seeking dependable, secure, and scalable email solutions.
Its services are tailored to support business growth, enabling teams to communicate efficiently and maintain a professional online presence.
We have something interesting for enterprise-level businesses seeking more advanced features, A2 Hosting’s Pro Plus Email Hosting plan gives exclusive perks that enhance email communication. Features such as read receipts, Send Later option button, and email templates easens communication workflows.
Key Features
Pricing
Pros & Cons
Pros
- Email hosting plans are really affordable, especially for the startups.
- Undo the sent emails real quick to avoid chaos
- Free SSL certificates for all your email hosting
Cons
- No Free Plans available
What To Look For in an Email Hosting Provider?
Above we just learnt the best email hosting service providers out there in the market. But choosing the perfect one is really more challenging. The right provider will offer the kind of features that not only meet your needs today but also grow with you as your business expands.
Here’s what you need to keep in mind before picking one email hosting provider out from so many of them 👍
Storage Space
Security
Reliability
Customization
Support
Integrations
Benefits of Having a Dedicated Business Email
Wanting to know what best dedicated business email can provide? So, the advantages of having a dedicated business email extend far and beyond efficiency. It helps in shaping the very image of your business. Let’s have a look at some of its merits:
Professionalism
Using a dedicated business email shows that your company takes communication really seriously. Instead of sending emails in the traditional style using a Gmail or Yahoo account, having an email tied to your domain gives an impression of professionalism. It even signals the clients, vendors, and partners that you are established and credible.
Security
With a dedicated email hosting service, you can make sure that your communications are secure. Traditional email providers may not prefer your business’s data security the way as a dedicated hosting service would. From end-to-end encryption to advanced anti-phishing mechanisms are concerned, dedicated providers offer robust security measures.
Collaboration
Many email hosting services come with collab tools that allow teams to work together more effectively. With shared calendars, task lists, and 24/7 document editing, you can boost team productivity. This makes communication hell easy and ensures that everyone remains on the same page, even in remote or in work from home like environments.
Branding
Every email you send represents your brand!! When you have a custom email domain that aligns with your company’s identity, it makes your brand credible. Not only do you appear more professional, but every email you send becomes a branding opportunity, reinforcing your business’s image in the minds of clients and partners.
Common Email Hosting Mistakes to Avoid
Below, we have listed the for sure 4 common mistakes businesses often make in email hosting. Here’s what you should avoid and never try:
Going for the Cheapest Option
Ignoring Security Features
Overlooking Storage Needs
Not Planning for Growth
Final Thoughts:
Here we are! Now you know the best email hosting providers that you can pick in order to customize your way of messaging your clients.
Selecting the right email hosting provider is really the most important part of running a smooth and professional business. The key factors that we read should be carefully considered, as each will play a role in how well your email system supports your day-to-day operations.
Now are you still confused about which one to pick? If so, then go for Google Workspace as its free trial services are awesome with well to do security technology. Blindly go for the one that gives you a brand name in the public without any difficulty to you.
Frequently Asked Questions:
What’s the difference between email hosting and web hosting?
In very simple words, Email hosting refers to a service dedicated specifically to managing and storing your emails. It allows you to have your custom email domain, whereas Web hosting, on the other hand, refers to a service for storing website files and making them accessible on the internet.
Can I use my own domain name with these email hosting services?
Yes, most email hosting providers allow you to use your own domain name. This means you can have personalized, professional email addresses that reflect your business’s branding. It boosts your pro image and helps you distinguish your emails from those using free services like Gmail.
How much storage do I need for small business email hosting?
The amount of storage you need depends on first, the volume of emails and secondly, the size of attachments you deal with. For small businesses, 5-10GB per user is often sufficient. However, if your business frequently exchanges large files, you may want to opt for more storage or ensure your provider offers the ability to upgrade as needed.
Are there free email hosting options for small businesses?
Yes, there are free email hosting options available!! However they often come with few limitations such as lower storage, fewer security features, and less reliability. For small businesses looking for professionalism and security required, it’s generally better to invest in a paid service that offers robust features and customer support.
How do I migrate from my current email provider to a new one?
Most email hosting providers offer Free migration assistance. This can involve transferring emails, contacts, and calendars from your old provider to the new one. Some even offer dedicated migration tools or customer support to help make the migration as smooth as possible.
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