Tired of the unprofessional look of free email services, where you do not have your own custom domain? Looks so unprofessional and informal! Doesn’t it? When you have your own well-to-do company but your office email account does not have your domain name. Your brand name, reliability and data security, everything becomes risky. How to deal with this then? 

Have no worries!! As here in this article, we’re gonna list the top 10 best email hosting for small businesses, its features and pricing of the email hosting providers that offer email servers allowing users to send, receive, and store emails using their own custom domain.

Moreover, we’ll even discuss the key points that the startups and small businesses need to keep in mind when looking for an email hosting provider.

Falling short of time? If so, then below, we have tabled the top email hosting providers of 2024, its top feature, about free trials, if any and the starting price of their hosting plans to let the readers get an idea about the quality of services given by  the hosting provider and the size of budget they need to carry when renting email servers from them.

Table Of Contents

10 Best Email Hosting for Small Business – Updated List:

Email HostsTop FeatureFree TrialPrice Starts From
Google WorkspaceAI writing assistance (Gemini)Yes₹1300 onwards
Microsoft 365Free forever plan is available Yes$19.95 per year
Zoho MailFree migrations without losing dataYes₹58.34 per month
BlueHost Email HostingEssential spam filters and antivirusNo$14.99 per year
SiteGround Email HostingMessages using AI AssistantYes$2.40 per month
NameCheap Email HostingMultiple email ids in just one inboxYes$3.99 per month
FastMailMasked email to ensure AnonymityYes₹400 per month
ProtonMailPhishGuard offers data securityYes€3.99 per month
Rackspace Email HostingAdvanced productivity toolsYes$2.99 per month
A2 Email HostingUses HTML in the email composerNo$1.59 per month
Best Email Hosting for Small Business

Using any of the above email hosting providers, you can rent a personal dedicated email server if you’re running an enterprise dealing with too many bulky emails on a daily basis, or else buy a domain for a year to work as an individual professional.

Before we get into the details about each email hosting provider further in the article, Let’s first understand what email hosting actually is 👍

What is Email Hosting?

In very easy language, email hosting is a service that allows individuals or businesses to manage their email accounts using their own domain name, rather than relying on free email providers like Gmail or Yahoo. 

what-is-Email-marketing

Let’s just say your name is “John” and you have an online store named “homedecor”. It’s like when you use an email hosting service, your email address appears as [email protected] rather than [email protected]. This is especially useful for businesses or professionals who want to present a more credible and branded image.

10 Best Email Hosting Providers for Small Business

Now that we know what email hosting is and what benefits one can derive after renting an entire email server or taking email hosting, let us now list the top 10 best email hosting providers for small business that stores, manages and secures the email data with multiple layers and even gives your online brand a formal name.

1. Google Workspace

First off, let’s discuss Google Workspace, a powerful tool for businesses, that offers more than just email. With a custom business email at your domain (like you@yourcompany), you can look professional and stay connected with your clients. 

Google-Workspace

You get email hosting for just ₹136.90 per user per month, and along with that you get 30GB of cloud storage, file sharing, video conferencing, and 24/7 LiveChat support. 

Google’s secure email servers ensure 99.9% uptime, with industry-leading security and spam protection. Easily manage team emails, access your inbox on any device, and enjoy AI-powered tools like Gemini or Smart Compose for faster email writing. 

Plus, features like Google Meet and Calendar help keep your team organized and connected. Start with a 14-day free trial to experience how Google Workspace can help grow your business.

Key Features

  • Get instant help in drafting and replying with a personal writing partner Gemini, that is always by your side.
  • You can Instantly find answers to specific questions in your inbox or Google Drive with a quick prompt.
  • Keep your clients well-informed about the upcoming major events, latest offers, seasonal deals and announcements while showcasing your brand’s identity.
  • Save a lot of time when personalizing every email that you send. You can easily Merge the tags with Google Contacts or from a linked spreadsheet for it.
  • Create a polished look with professional email addresses at your custom domain.
  • Don’t miss any email!!. Get peace of mind with automatic reminders to respond or follow up on emails.

Pricing 

Pros & Cons

Pros

  • Suggest responses with Gemini to save you a lot of time
  • 99.9% of spam, phishing attempts and malware are automatically blocked
  • Google Meet, Contacts and Google calendar in one app

Cons

  • Free Trial Forever which has only 15GB of storage in all

2. Microsoft 365

Now, next we have Microsoft 365 Outlook, a robust platform, specifically designed to streamline email hosting and provide a mix experience for managing communications, calendars, and tasks across personal, professional, and academic accounts. 

Microsoft-365 Best Email Hosting for Small Business

Whether you access your Microsoft Outlook on desktop, mobile, or web, it allows users to bring multiple email accounts together in one place, offering seamless connectivity to services such as Outlook.com, Gmail, Yahoo!, and iCloud. 

This immense versatility ensures users can manage all their communication channels and other integrated apps from a single user interface, reducing the need to switch between different platforms.

Key Features

  • Available for free on Windows and macOS for personal use with optimized versions for mobile platforms like iOS and Android, specifically designed for flexibility.
  • MicrosoftOutlook integrates powerful built-in editing tools, providing quick suggestions for grammar and writing style, ensuring that users can send polished emails.
  • Intuitive design makes email management straightforward, whether you’re sending quick replies, managing attachments, or collaborating on projects.
  • Outlook’s integration with Microsoft 365 apps such as Word, Excel, and PowerPoint also makes it more than just an email client.
  • As far as security is concerned, MS 365 offers the best form of encryption and even blocks any kind of online threats like spams, email spoofing and phishing.
  • Ensures 100% compatibility with various devices including laptops, mobile, chromebook, tablets allowing the clients to operate the outlook account from wherever they are.  

Pricing 

Pros & Cons

Pros

  • Free forever plan is available 
  • Get 100% security to your stored data
  • 100+ integrations helps you customize your work

Cons

  • Ads in your inbox if you use free email hosting services

3. Zoho Mail

Let’s see what Zoho Mail offers, when it comes to email hosting!! So it is a feature-rich business email service that offers a secure, fast, and privacy-focused platform for businesses of all sizes. It allows businesses to host professional emails using their own custom domain names, adding a brand name to every communication. 

Zoho-Mail-Best-Email-Hosting-for-Small-Business

With Zoho Mail, businesses can send and receive emails securely while showcasing a professional look, making it a perfect solution for companies seeking for an email service with advanced privacy, security, and customization features.

One of Zoho Mail’s key features is its excellent security and privacy. The service ensures that your data is safe through a combination of encryption keys, both during sending, receiving and while storing the data. 

Key Features

  • Zoho Mail protects communications from being tampered with or intercepted by malicious actors, thanks to additional S/MIME message encryption.
  • Email is hosted in data centers with top security infrastructure plus it offers a 99.9% uptime guarantee, ensuring reliability and 24/7 availability.
  • Even supports Free and uninterrupted email migration through POP/IMAP, making it simple to switch without losing any previous emails or calendar data.
  • Zoho Mail integrates seamlessly with Zoho CRM, allowing organizations to manage customer relationships directly from their inbox, further enhancing conversions.
  • Offers a reliable, secure, and customizable email hosting solution that meets the needs of businesses of all sizes.
  • Provides high-end security, extensive administrative tools, mobile accessibility, and integrations that enable companies to communicate more effectively and safely.

Pricing 

Pros & Cons

Pros

  • Free email migrations without losing single data
  • Extensive integration of tools including Slack
  • Allows client’s easy management leading to conversion

Cons

  • Free trials have limitations.

4. Bluehost Email Hosting

Now, we have Bluehost Email Hosting next on the list, which offers an interesting, domain-specific email solution, designed to boost your business related communications. With a professional email address that matches your domain, you can enhance your brand’s name and build trust among clients and partners. 

Bluehost-Email-Hosting

It not only focuses on creating a professional name but also integrates advanced features to streamline workflow and multiple collaboration, making it a perfect spot for businesses of any size.

One of the most important features of Bluehost’s email hosting is the Custom Inbox capability, which allows users to customize their mailbox to suit their needs. This ensures that your communication stays well-organized, whether through email templates or flexible structures.

This calendar integration makes scheduling and project management far more efficient, saving valuable time for both individuals and teams.

Key Features

  • Integrated Calendar functionalities provide a seamless way to manage meetings, deadlines, and tasks, helping you stay on top of your projects with just a few clicks.
  • Email reminders make scheduling and project management far more efficient, saving valuable time for both individuals and teams.
  • Get optimum email storage of minimum 25GB and ensure tight security including mail filters, antiviruses to keep your emails updated 24/7.
  • Equipped with top security measures that defend against a wide range of threats, protecting sensitive information and ensuring your business talks remain safe.
  • Offers the best-in-class, professional email solutions with advanced features like custom inboxes, calendars, task management, file sharing, and top security.
  • The amazing drive feature enhances collaboration by allowing effortless file sharing with limited access settings, improving security and efficiency in sharing cocs.

Pricing 

Pros & Cons

Pros

  • Ad Free professional email
  • Essential spam filters and regular antivirus
  • Quick support services via LiveChat

Cons

  • No Free Trials are available

5. SiteGround Email Hosting

Now what special you get from SiteGround? So it offers an email marketing tool designed to help businesses of all sizes enhance their email marketing efforts by using the power of AI, robust management, and easy-to-use tools. 

SiteGround-Email-Hosting

With over a decade of experience in hosting email, SiteGround offers an easy solution that enables businesses to easily build and manage their clients lists, create engaging email messages, and monitor performance on dashboard.

SiteGround’s tool is designed to help businesses send emails with ease and accuracy. It allows for testing before sending, ensuring messages are well-customized before reaching the client’s inboxes. 

Users can mark the emails that are to be sent at optimal times, ensuring maximum conversions. The tool is authenticated by recognized bodies, enhancing email delivery speed specially preventing messages from landing in spam folders.

Key Features

  • It has an amazing AI image gallery that allows users to easily access the images for their emails, further enhancing the creative marketing process.
  • Users can make use of the customizable pre-built layouts or start with the AI email writer, which can help you generate engaging messages in a matter of minutes.
  • The tools are designed to help businesses send emails with ease and 100% accuracy allowing testing before sending, ensuring emails are customized before sending.
  • Create interested lists of clients to deliver content which helps businesses send the right message to the right people, boosting engagement and conversion rates.
  • Analytics such as open rates and click rates help businesses understand audience behavior and improve future conversions.
  • Improve email delivery speed and data security with authentications by DKIM and SPF, ensuring reliability among the users.

Pricing 

Pros & Cons

Pros

  • Sign up for a free trial for 30 days
  • messages in minutes using the in-built AI Assistant
  • Test your emails before you hit the send button

Cons

  • Free trials are limited by services.

6. Namecheap Email Hosting

Now, Namecheap’s email hosting offers a blend of powerful features that go beyond standard email services. With easy-to-use tools, high security, collaboration features, and scalability, Namecheap provides an all-in-one solution that caters to businesses of any size. 

Namecheap-Email-Hosting

Whether you’re just starting out or already established, Namecheap’s Professional Business Email service can streamline your communications while keeping you secure and organized.

More than just a typical email service, Namecheap’s hosting provides tools for sharing and syncing emails, calendars, appointments, and tasks with colleagues and clients. 

This makes collaboration seamless, especially for teams using the Pro and Ultimate plans, which offer enhanced features like document sharing.

Key Features

  • Flexible plans of Namecheap allow users to easily add more mailboxes, increase storage, or upgrade to Pro and Ultimate plans, which come with features like doc editing and greater storage.
  • Namecheap supports 100+ integration with popular email clients such as Outlook, Thunderbird, and Gmail, ensuring full compatibility plus ease of use across devices.
  • The email service also supports two-factor authentication (2FA) with Time-based One-Time Passwords (TOTP), adding an 1+ layer security to safeguard your account.
  • Boost your business communications with professional email signatures that can include social media links, business logos, and brand design.
  • Namecheap’s platform allows you to get multiple email addresses, both personal and professional into one inbox, eliminating the need to switch between different accounts.
  • Establish a recognizable email presence by using a domain-based email address, strengthening your brand image and ensuring that every email reflects professionalism.

Pricing 

Pros & Cons

Pros

  • Supports two-factor authentication (2FA)
  • Users can add more mailboxes, increase storage and upgrade to Pro and Ultimate plans
  • Get multiple email addresses and operate in just one inbox

Cons

  • Free plan has limitations for small business to grow

7. FastMail

Let’s talk about Fastmail now!! It is a premium email hosting service that emphasizes speed and privacy for both personal and business emails. Its vision is to improve work performance by offering features that are more upgraded than traditional email providers like Gmail and iCloud.

FastMail

With a strict focus on enhancing email management and calendaring, Fastmail delivers a streamlined experience that keeps you efficient, organized, and your data highly secure.

You can mark important emails at the top of your inbox for quick access or even snooze irritating reminder emails, like bills and tickets, until the moment you actually need them. 

With its extensive search feature, finding any email takes seconds, allowing you to focus more on workflow and less on digging through old messages.

Key Features

  • Provides features like Masked Email, which allows you to keep your real email address private by generating a false virtual id, perfect for keeping your identity separate.
  • Fastmail’s integrated calendar is specifically designed to help you stay organized and on schedule, with an appealing calendar that allows you to manage all your events.
  • Offers scheduled send, allowing you to email when it’s most convenient for your recipients (the right time for them), which helps maintain a healthy work-life balance.
  • Provides 24/7 Livechat customer support, ensuring users have assistance whenever they need it, whether it’s a technical issue or just setting up their account.
  • Managing your inbox by offering integrated email specific tools that help you stay on top of important tasks and messages.
  • Get well-scalable plans to let you choose the storage, tools and other related services as per the requirements of your business.

Pricing 

Pros & Cons

Pros

  • 30 days free email hosting trials available
  • Masked email to ensure a degree of anonymity
  • Option to snooze the regular email reminders

Cons

  • Costly and a bit complex for the startups.

8. ProtonMail

ProtonMail is a truly privacy-focused email service that emphasizes security and user control over personal information stored online. Unlike other major email providers like Gmail, Outlook, and Yahoo, which often scan user emails for advertising, ProtonMail utilizes an amazing end-to-end encryption, ensuring that only the targeted clients can access the content of emails. 

ProtonMail

Not even ProtonMail itself can view the messages or attachments, thanks to its zero-access encryption technology. This extreme level of security makes it a perfect pick for startups who prioritize privacy in their digital communications.

ProtonMail also follows privacy laws, offering further legal safeguard for users’ data. Privacy regulations, combined with ProtonMail’s encryption standards, create a secure environment for communications. 

All this mentioned above makes it a trusted choice among privacy-preferring  users, including journalists, activists, academics, and even international organizations.

Key Features

  • Get an amazing tool, PhishGuard that blocks phishing attempts and warns users about suspicious emails protection against email trackers, which often monitor user activity.
  • Focuses on user-friendly features!! With Easy Switch, users can quickly migrate from other email providers, migrating their existing emails, contacts, and calendars.
  • Even supports features like scheduling emails, undoing sends, snoozing messages, and one-click unsubscribing from mailing lists.
  • 100+ Apps are available across platforms, including web, Android, and iOS, ensuring that users can access their secure email from any device.
  • Includes other privacy-focused services like Proton VPN, Proton Calendar, and Proton Drive, all aimed at providing an alternative to Big Tech services without compromising user privacy.
  • Fee to use along with a basic plan supported by optional paid subscriptions that offer additional features and minimum basic storage.

Pricing 

Pros & Cons

Pros

  • Users can use an Undo option for wrongly sent emails.
  • PhishGuard offers immense data security
  • For easy effortless migration, ProtonMail offers EasySwitch

Cons

  • Free plan offers only 1GB storage per user which is insufficient

9. Rackspace Email Hosting

Rackspace Email Hosting offers businesses of all sizes, a reliable, secure, and a scalable solution for managing their professional email and productivity needs. With over 20+ years of experience in delivering hosted email solutions, it has built a strong fame for providing trustworthy, best-in-class email services that boost communication and collabs. 

Rackspace Email Hosting

Whether your business requires basic email services or more advanced productivity tools like Microsoft 365, Dynamics 365, or SharePoint, Rackspace has a wide variety of flexible solutions designed to fit your specific needs.

Moreover, the mail service allows businesses to unburden the technical complexities of email management, from initial setup to maintenance and support. This means that businesses can concentrate on their work operations while Rackspace handles the complex work of maintaining a big and secure email infrastructure. 

The expert team ensures a smooth deployment process, efficient migration, and consistent support via LiveChat, allowing your teams to stay connected and collaborate effectively without issues.

Key Features

  • Provides back-to-back customer support and service!! If it’s through phone calls, chat, or support tickets, Rackspace ensures businesses have access to help all the time.
  • Offers a variety of email and productivity tools that cater to different business requirements, allowing you to choose from robust plans as per the usage.
  • Provides email hosting solutions that are specifically tailored to meet the ends of both your security standards and work productivity goals. 
  • Businesses can get access to the right hosting technologies to enhance collabs and easen the internal communication, helping you to nurture growth and innovation.
  • Combines deep expertise, back-to-back support, and best-fit email solutions to offer businesses an effortless and a secure email hosting experience.
  • Enables the businesses to manage their email infrastructure efficiently, stay connected 24/7 and focus on growing the business only.

Pricing

Pros & Cons

Pros

  • Offers advanced productivity tools like Microsoft 365, Dynamics 365, or SharePoint
  • Highly Scalable plans to adjusts the resources whensoever required
  • Quick 24/7 Customer Support via LiveChat

Cons

  • No Free Email Hosting Trial 

10. A2 Hosting Email

Now, last in the list, we have A2 Hosting that provides affordable, feature-rich email hosting solutions designed to cater to businesses of all sizes. Moreover, it offers a reliable, secure, and customizable platform for professional communication, powered by Titan, a leading email service.

A2 Hosting Email

It focuses on offering small businesses more control, enhanced security, and effortless management of multiple email accounts, making it a perfect choice for companies seeking dependable, secure, and scalable email solutions. 

Its services are tailored to support business growth, enabling teams to communicate efficiently and maintain a professional online presence.

We have something interesting for enterprise-level businesses seeking more advanced features, A2 Hosting’s Pro Plus Email Hosting plan gives exclusive perks that enhance email communication. Features such as read receipts, Send Later option button, and email templates easens communication workflows. 

Key Features

  • Includes priority inbox organization, follow-up reminders, and the ability to manage contacts efficiently with contact groups.
  • Advanced tools boost businesses to stay well-organized, ensures timely responses create more engaging email content using HTML in the email composer,
  • Email services provide basic features such as POP3, IMAP, and spam protection, the dedicated email hosting option offers significantly more advanced capabilities.
  • Stands out with its dedicated support, affordability, and extensive features!! provides businesses with a comprehensive and dependable email solution.
  • Email hosting service supports Free SSL ensuring secure communication and compatibility with a wide range of email clients.
  • Features like Undo & Fix, allow users to un-send and edit sent emails, a valuable feature for businesses looking to maintain error-free communication.

Pricing 

Pros & Cons

Pros

  • Email hosting plans are really affordable, especially for the startups.
  • Undo the sent emails real quick to avoid chaos
  • Free SSL certificates for all your email hosting

Cons

  • No Free Plans available  

What To Look For in an Email Hosting Provider?

Above we just learnt the best email hosting service providers out there in the market. But choosing the perfect one is really more challenging. The right provider will offer the kind of features that not only meet your needs today but also grow with you as your business expands. 

Here’s what you need to keep in mind before picking one email hosting provider out from so many of them 👍

Storage Space 

  • One of the first key points to keep in mind is how much storage space the provider offers!! Your email accounts store files, attachments, and communications over time, and running out of storage can disturb your operations. So, look for an email hosting provider that offers generous or expandable storage to boost growth.

Security

  • Security is crucial and the backbone of any organization!! Your emails contain sensitive information, including business details, financial data, and client related information. A good email hosting provider should prefer security with features like encryption, spam filters, and two-factor authentication.

Reliability

  • An email service is reliable only if it offers the highest uptime!! Downtime can result in lost opportunities, delayed responses, and irritated clients. When picking the best provider, ensure that it offers a SLA that guarantees high uptime, about 99.9%.

Customization

  • Look for providers that offer high customization options, such as custom domain names for your email addresses. This allows you to create a pro brand image. Additionally, some providers allow custom settings for email storage, filters, and signatures to further ease your workflow.

Support

  • Whether it’s an issue with setting up your email, resolving an issue, or migrating from a previous hosting service, you want a provider that offers 24/7 support. Look for providers that offer multiple support channels, such as live chat and email, so you can get help when you need it.

Integrations

  • Choose a provider that allows integrations with other productivity tools like calendars, cloud storage, CRM software, and project management platforms. These integrations easens workflow, making your email service an integral part of your overall business workflow, rather than a standalone system.

Benefits of Having a Dedicated Business Email

Wanting to know what best dedicated business email can provide? So, the advantages of having a dedicated business email extend far and beyond efficiency. It helps in shaping the very image of your business. Let’s have a look at some of its merits:

Professionalism

Using a dedicated business email shows that your company takes communication really seriously. Instead of sending emails in the traditional style using a Gmail or Yahoo account, having an email tied to your domain gives an impression of professionalism. It even signals the clients, vendors, and partners that you are established and credible.

Security

With a dedicated email hosting service, you can make sure that your communications are secure. Traditional email providers may not prefer your business’s data security the way as a dedicated hosting service would. From end-to-end encryption to advanced anti-phishing mechanisms are concerned, dedicated providers offer robust security measures.

Collaboration

Many email hosting services come with collab tools that allow teams to work together more effectively. With shared calendars, task lists, and 24/7 document editing, you can boost team productivity. This makes communication hell easy and ensures that everyone remains on the same page, even in remote or in work from home like environments.

Branding

Every email you send represents your brand!! When you have a custom email domain that aligns with your company’s identity, it makes your brand credible. Not only do you appear more professional, but every email you send becomes a branding opportunity, reinforcing your business’s image in the minds of clients and partners.

Common Email Hosting Mistakes to Avoid

Below, we have listed the for sure 4 common mistakes businesses often make in email hosting. Here’s what you should avoid and never try:

Going for the Cheapest Option

  • It’s really tempting to go for the cheapest option available, however when it comes to email hosting, you get what you pay for. Free or budget services often lack the security, storage, and reliability that are very necessary for business.

Ignoring Security Features

  • Never overlook security!! Failing to prefer features like encryption, spam filtering, and virus protection can leave your business vulnerable to cyberattacks. You need an email host that has up-to-date security protocols in place, especially if you are dealing with sensitive information.

Overlooking Storage Needs

  • You may start small, but it’s really crucial to anticipate future growth. Underestimating how much storage you’ll need can lead to disruption, forcing you to upgrade unexpectedly or lose important emails. It’s better to opt for a provider that allows you to scale up as your storage needs increase.

Not Planning for Growth

  • Speaking of growth, don’t get stuck with a provider that can’t scale with your business. As your team expands and your client base grows, your email hosting needs will change. Choosing a provider with scalability will ensure that your email system can grow.

Final Thoughts:

Here we are! Now you know the best email hosting providers that you can pick in order to customize your way of messaging your clients. 

Selecting the right email hosting provider is really the most important part of running a smooth and professional business. The key factors that we read should be carefully considered, as each will play a role in how well your email system supports your day-to-day operations. 

Now are you still confused about which one to pick? If so, then go for Google Workspace as its free trial services are awesome with well to do security technology. Blindly go for the one that gives you a brand name in the public without any difficulty to you. 

Frequently Asked Questions:

What’s the difference between email hosting and web hosting?

In very simple words, Email hosting refers to a service dedicated specifically to managing and storing your emails. It allows you to have your custom email domain, whereas Web hosting, on the other hand, refers to a service for storing website files and making them accessible on the internet.

Can I use my own domain name with these email hosting services?

Yes, most email hosting providers allow you to use your own domain name. This means you can have personalized, professional email addresses that reflect your business’s branding. It boosts your pro image and helps you distinguish your emails from those using free services like Gmail.

How much storage do I need for small business email hosting?

The amount of storage you need depends on first, the volume of emails and secondly, the size of attachments you deal with. For small businesses, 5-10GB per user is often sufficient. However, if your business frequently exchanges large files, you may want to opt for more storage or ensure your provider offers the ability to upgrade as needed.

Are there free email hosting options for small businesses?

Yes, there are free email hosting options available!! However they often come with few limitations such as lower storage, fewer security features, and less reliability. For small businesses looking for professionalism and security required, it’s generally better to invest in a paid service that offers robust features and customer support.

How do I migrate from my current email provider to a new one?

Most email hosting providers offer Free migration assistance. This can involve transferring emails, contacts, and calendars from your old provider to the new one. Some even offer dedicated migration tools or customer support to help make the migration as smooth as possible.

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Last Update: September 24, 2024