See! Email writing can be a real struggle, especially when you’re trying to create high-quality emails that not only sound professional but also connect with your clients on a personal level. Let’s say you’re a marketer, business owner, sales executive or freelancer, writing the perfect email takes time and a ton of mental effort.
Many times, you end up staring at a blank screen, unsure how to start, what tone to use or how to make your message sound engaging enough to get a response. And when you need to send multiple emails, it feels exhausting.
This is exactly where the best AI tools for email writing steps in to change the game. With the power of AI algorithms, writing emails has become faster, smarter and a whole lot easier. From generating ideas for subject lines to drafting personalized emails in seconds, AI tools have transformed the way we communicate with clients.
They can help you create emails in bulk, automate follow-ups, suggest the best time to send, and even analyze your writing for better results. What used to take hours can now be done in minutes!
In this blog, we’ve added a list of the top 5 AI tools for email writing that you absolutely need to try. We’ve covered their best features, like AI-generated suggestions, personalization options, grammar fixes, tone adjustments and automation features, so you can choose the one that fits your workflow the best.
If you want to save time, boost engagement or just get better at writing emails, check out the entire post to know the AI tools for email writing. 👍
What is an AI email assistant?
In really very simple words, an AI email assistant is a smart, AI-powered tool that helps you manage your email tasks. Think of it as a helpful friend that reads your emails, understands what they are about and even helps you write or reply to them. It can sort your emails, suggest replies, remind you of important messages and make sure you don’t miss anything important.
This tool uses AI to learn how you communicate. It can pick up your writing style and help you respond faster and in a way that sounds just like you.
If you are a busy professional, a student, or someone managing a lot of messages every day, an AI email assistant saves your time and makes email handling stress-free.
In other words, an AI email assistant is like a super-smart helper for your inbox.
It makes your emails easier, faster, and more organized, so that you can focus on the things that matter most.
List Of AI Email writing Tools In 2025
Here’s a comparison table of the best AI email writing tools in 2025, focusing on their templates, free trials, top features and pricing:
| TOOLS NAME | TEMPLATES | FREE TOOLS | TOP FEATURES | PRICING |
| Lavender.ai | Yes | Free Plan (5 emails per month) | Integrations with Gmail and Outlook & Team analytics, | $29 per month |
| Shortwave | Not Specified | Free Plan available | Inbox organization, Instant summaries & Personalized writing. | Not Specified |
| Mailmodo | Yes | 21 Days Free Trial | Drag-and-drop editor, integrations with Zapier and Integromat & visual automation builder | $39 per month |
| Gemini for Gmail | Yes | 1-Month Free Trial (with Gemini Advanced) | AI-powered email drafting and summarization & Integration with Google Workspace services | $20 per month |
| smartwriter.ai | Yes | 7 Days Free Trial | LinkedIn personalization outreach, automated SEO backlink outreach & Integrations | $59 per month |
Lavender.ai
At times, writing sales emails is really difficult! That’s where Lavender.AI comes in as the ultimate solution. It’s an email intelligence tool designed specifically for sales teams like SDRs and AEs, who are putting efforts to hit their targets.
To help you write quick, effective emails that don’t just sit in inboxes but get actual responses, Lavender AI is the best AI tool for writing email that offers instant suggestions to improve your tone, clarity, and personalization.
Plus, it integrates seamlessly with tools you’re probably already using like Gmail, Outlook, Outreach, Salesloft, HubSpot, Apollo, Groove, Gong, and more. And yes, it’s powered by Generative AI, a complete blending of OpenAI systems, self-hosted models and billions of custom data points to give you the best suggestions possible.
Key Features
Best For
It is a must-have tool for SDRs, AEs, sales managers, and revenue teams who rely on email as a core part of their sales process. If you’re in B2B sales, prospecting or lead generation and want to write better emails faster, Lavender is really important.
Pros
- Super easy to use and integrates with your favorite tools
- Instant email scoring and suggestions for better replies
- AI-driven personalization that actually works
Cons
- Can feel confused at first if you’re new to AI tools
Shortwave
Next, we’ve Shortwave, an AI-powered email assistant that quickly integrates with tools like Google Calendar, HubSpot, Zapier, and more. It also offers a free trial with no credit card required, allowing users to experience its advanced productivity features.
Shortwave helps organize your inbox by categorizing emails and identifying important messages and tasks with a single click.
Its AI assistant can suggest replies, write and enhance emails in your unique voice, and provide instant answers through AI-powered search. For team collaboration, Shortwave enables real-time sharing of email threads and assignment of tasks to team members.
Key Features
Best For
Shortwave is perfect for professionals who handle a high volume of emails and require efficient management tools. This includes roles like sales executives, project managers, customer support agents, marketers and team leaders.
Pros
- AI assistants learn and mimic your writing style.
- Real-time collaboration features enhance team productivity.
- Integrated scheduling and calendar management streamline planning.
Cons
- Some advanced features may require learning for new users.
Mailmodo
Now, what’s so special about Mailmodo? See! It is a powerful platform designed to change how you send and design emails. It allows you to create emails where users can take quizzes, fill forms, answer polls, and carry out actions right inside their inbox.
This means you can drive higher engagement without the need for redirects! With Mailmodo, you can design, send, and automate interactive emails that convert better, boosting email conversion rates by up to 3x!
From drag-and-drop editors to AI-powered copywriting, Mailmodo is an all-in-one email marketing solution. You can also easily automate campaigns with pre-built journeys, set up advanced triggers based on audience behavior and ensure emails land in inboxes with high deliverability.
Key Features
Best For
This tool is perfect for businesses that rely on email marketing for engagement and sales. Marketing managers, content strategists and email marketing specialists can use it to create high-performing campaigns. It’s also a great fit for e-commerce owners, SaaS marketers and product managers, who want to boost customer engagement.
Pros
- Create interactive emails with quizzes, polls, and forms
- AI-powered writing assistance for subject lines and content
- 30+ prebuilt email journeys for quick setup
Cons
- May take time to explore all advanced features.
Gemini For Gmail
Next in the list, we’ve Gemini, Google’s advanced AI assistant integrated within Google Workspace, revolutionizes email marketing by enabling users to generate engaging promotional content quickly.
Using its deep integration with Gmail and Google Drive, Gemini accesses information to write good email responses. This capability ensures that the generated content fits with the user’s tone and style, boosting the effectiveness of promotional emails.
Beyond email writing, Gemini’s AI-driven features extend to summarizing lengthy emails, organizing campaign data in Sheets and generating custom visuals in Slides. These features empower marketers to easen their workflows, focus on strategic initiatives and deliver content to wider audiences efficiently.
Key Features
Best For
Gemini is a really an important tool for a wide range of professionals seeking to boost productivity and content quality. Marketing teams can use its capabilities to craft personalized campaigns swiftly. Sales professionals benefit from its ability to generate sales pitches and follow-ups.
Pros
- Gemini automates content creation tasks.
- By accessing data, Gemini crafts content that fits with the user’s tone.
- Its integration across Google Workspace applications ensures a good UX.
Cons
- Features are available in English, which may limit usability for non-English-speaking users.
Smartwriter.ai
Lastly, we have SmartWriter.AI that can generate 1000s of Personalised Emails that get you 8x more replies within minutes using AI. SmartWriter is your AI-powered assistant that automates hours of research and writes engaging, personalized cold emails in seconds.
If you’re doing sales outreach, link building, or networking, SmartWriter helps you create emails that convert faster and better.
Thanks to SmartWriter’s proven conversion systems, you’ll hit industry-shattering reply rates. The tool is built to write messages that boost interest, trigger action and close deals. If you’re in B2B sales or backlink outreach, SmartWriter helps you stand out in crowded inboxes.
Key Features
Best For
SmartWriter is designed for sales teams, founders, marketers, freelancers, SEO professionals, and agencies basically, anyone who wants to save time on outreach and see real results. If you’re doing B2B sales, backlink outreach, PR pitches, or partnerships, SmartWriter helps you write emails that get responses.
Pros
- Saves hours by automating research
- 1-click personalised emails at scale
- Boosts reply rates with proven templates
Cons
- Limited control over tone or voice customization
Tips for Writing Better Emails with AI Tools
See! Many newcomers to AI-powered email writing tools often feel confused, unsure of where to begin or how to integrate these technologies into the daily communication.
If you’re a student, professional, or entrepreneur, AI tools like Gemini, SmartWriter, and Mailmodo can significantly boost your email writing process.
Below are some top tips to help you write better emails using AI tools.
Start with a Clear Prompt
AI tools generate content based on the prompts you provide. Be specific about the purpose, tone and key points of your email. For example, instead of saying, “Write an email,” specify, “Draft a formal email to a client requesting feedback on our recent meeting.” Good prompts lead to more accurate email drafts.
Customize the Tone and Style
Most AI email tools allow you to set the tone, be it formal, friendly or persuasive. Adjusting the tone ensures the email fits with your message and audience. For example, a friendly tone might be suitable for internal team communications, while a formal tone is better for clients.
Review and Edit the AI-Generated Content
While AI can draft emails quickly, it’s important to review and edit the content to ensure accuracy and appropriateness. Check for any factual errors, grammatical issues or unintended tones. This step ensures the final email reflects your voice and intent accurately.
Utilize AI for Personalization
AI tools can help personalize emails by incorporating recipient-specific information, such as names, previous interactions or preferences. This personalization can boost engagement and response rates.
Leverage AI for Subject Line Suggestions
The subject line is important for email open rates. AI tools can suggest compelling subject lines based on the email content. Experiment with different suggestions to find the most effective one for your audience.
Benefits of using AI Email writing tools?
Using AI tools for your email writing can lead to more efficient, consistent and personalized communication. Let’s discuss the benefits you’re gonna get when you use AI email writing tools:
Time Efficiency
AI-powered email writing tools are designed to save you time by generating drafts, templates and suggestions in seconds. Instead of spending hours writing the perfect email, AI can assist with subject lines, introductions, body content and even closing statements.
Enhanced Personalization
Gone are the days of generic email blasts. AI email tools can analyze recipient data such as previous interactions, preferences and behaviour patterns to help you create highly personalized messages that talk to your audience.
Consistency in Communication
Maintaining the same tone and style in all your emails is really important for reinforcing your brand identity and professionalism. AI tools help you achieve this by suggesting language and phrasing that fits with your brand voice, if you’re writing to clients, partners, or prospects.
Improved Grammar and Clarity
Awkward sentences can easily slip through the cracks, especially when you’re writing multiple emails. AI tools act as your personal writing assistant, scanning for spelling errors, grammatical mistakes and unclear phrases. They don’t just correct issues but also offer suggestions to improve sentence flow.
Creative Inspiration
Ever get stuck staring at a blank screen, unsure how to start an email? AI can help you overcome this by offering alternative phrasing, varied sentence structures and even fresh content ideas.
If you’re struggling to write a catchy subject line or need help wrapping up an email, AI tools can provide the spark you need to keep your emails interesting.
Data-Driven Insights
Some advanced AI email tools go beyond writing assistance! They offer analytics, like open rates, click-through rates and engagement metrics. These insights help you understand what’s working (and what’s not) so you can continuously refine your communication strategies.
Accessibility
AI email tools make communication more accessible to everyone, including non-native English speakers or individuals with learning issues. By suggesting better word choices, simplifying complex sentences and improving overall readability, AI helps users communicate clearly and confidently.
FAQ’s
1. Can AI tools write professional emails?
Yes! AI tools can write professional emails that are clear, concise and specifically according to the tone you need. If you’re drafting a formal business proposal, a customer support reply or a casual follow-up, AI tools can help you structure your message, check for grammar errors and suggest improvements to ensure your email sounds professional.
2. How do AI email tools improve productivity?
AI email tools boost productivity by reducing the time and effort spent on drafting emails. They can quickly generate responses, suggest subject lines, summarize long emails and even personalize messages for different audiences.
3. Do I need technical skills to use these tools?
No, you don’t need any technical skills to use AI email tools. Most of these tools have user-friendly interfaces and are designed to be as simple as possible. You typically just enter a few details, such as your main message or the purpose of the email, and the AI generates the content for you.
4. Can AI tools write emails in multiple languages?
Yes! Many AI email tools support multiple languages, enabling you to draft emails in English, Spanish, French, German and many other languages. This is especially useful for teams that communicate with clients around the world.
5. Is there a free AI tool to write emails?
Yes,Lavender.AI, ShortWave and Gemini for Gmail are few of the best free AI email tools available that can help you get started. These tools can help you draft emails, check grammar and make suggestions, making them a good option for individuals on a budget.
Conclusion
Using AI for email writing is not just OK, it’s the wisest decision you can make to stay ahead. If you’re trying to manage your email marketing campaigns, draft personalized client emails or automate your follow-ups, AI tools are here to make your life easier and your emails more effective.
In this blog, we explored the top 5 AI tools for email writing that can help you generate emails quickly, maintain a professional tone and save hours of time every week. We also highlighted key features like tone suggestions, grammar checking, bulk email creation, and automation, so you can pick the right tool for your specific needs.
Try out these AI tools and watch how they transform the way you write, communicate, and grow your business.
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